Employers Must Use New Form I-9 by November 1

Starting November 1, employers must use the most current version of Form I-9, Employment Eligibility Verification, which has an edition date of 8-1-23 [USCIS, Countdown to Nov. 1 Is On! – Make Sure You’re Using the 08/01/2023 Form I-9, 10-5-23]. The previous Form I-9 (edition date of 10-21-19) may be used through October 31.

Employers do not need to complete a new Form I-9 for current employees who already have a properly completed Form I-9 on file unless reverification applies to them after October 31.

Revisions to Form I-9

Form I-9 was redesigned to be fillable on tablets and mobile devices and now includes a checkbox that allows certain employers to indicate they examined Form I-9 documentation remotely under the U.S. Department of Homeland Security’s new alternative procedure rather than via physical examination.

Other revisions include a redesign of the Lists of Acceptable Documents page, an updated notice that explains how to avoid discrimination in the Form I-9 process, and a reduction in the number of pages in the instructions from 15 to eight.

To learn more about federal and state laws, regulations, and information to keep your company’s payroll operations in compliance, check out Payroll Source Plus!

Rayna Alexander, Esq., is Editor of Payroll Information Resources for PayrollOrg.